Registration form

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Registration form

Welcome to Warm Springs Gators swim season 2023

Parent/Guardian Information

At least one parent/guardian registration is required. New accounts will be sent an email confirmation message with instructions to set up a password.
At least one parent/guardian email address must be provided. Check the boxes to indicate which parent/guardians should receive team-wide emails.
At least one parent/guardian is required to volunteer.
Previously registered parents/guardians cannot be edited during registration. Please contact your team's admin to request edits.

First Name *	Email Address * Required for login
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	Send team-wide email to this address	Remove
+ Add another parent/guardian

Athlete Information

At least one athlete registration is required.
Previously registered athletes cannot be edited during registration. Please contact your team's admin to request edits.

First Name *	Preferred Name	Middle Initial	Last Name *	Competition Category *	Birth Date *
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						Remove
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Home Address

Address *

City *

State/Province *

Zip/Postal Code *

Primary Phone *

Returning Family

Are you and your family returning to Warm Springs Gators? *

Yes - someone from our family has been on Gators before
No - we are a new family trying the Gators for the first time. If you click this answer you are required to attend one of our New Family Orientations. Please visit www.wsgators.org to see the dates and times of this event.

for New Family

If you answered "No" to the previous question, how did you hear about the Gators? Who referred you?

for Returning Family

If you answered "Yes" to the previous question, how many previous seasons have you swam for the WSA Gators?

Returning Swimmer

Meaning this swimmer has been on the Warm Springs Gators swim team before and in good standing? *

Registration Fee

The registration fee ($50) is non refundable. The only exceptions is if the coach decides that the swimmer is not ready to join the team.

YES, I AGREE. *

PARENT(S) AND SWIMMER: READ & AGREE TO WSA CODE OF CONDUCT:

WSA Gators Code of Conduct for Swimmers and Parents

Swimmers and parents/guardians must understand and agree to the following rules, procedures, and consequences

SWIMMERS: RULES AND PROCEDURES

Rules

● No foul or disrespectful language at any practice, meet, or Gator function

● No running, climbing, and/or rough-housing

● No skateboard, bicycle and/or roller blades on or around the pool or Cabana club property/parking lot If these items are used as transportation to/from practices, they must be put in the bike rack

● Respect Cabana Club property as well as the property of all other clubs; leave the restrooms clean and tidy

● One piece swimsuits only for our female swimmers; this applies to practices and meets

Disregard for these rules will not be tolerated and may result in the swimmer being asked to leave practice

Practices/Meets

● New swimmers must attend 75% of practices. Returning swimmers must attend 60% of practices Any swimmer who does not meet attendance requirements will not compete in the next meet

● Arrive at practice 5 minutes before start time. Leave the pool area directly after practice

● Show respect to Coach(es), parents, fellow swimmers and members of opposing teams at all times

● Support the team and display common courtesy at all times

● Assist in cleanup of the swim team’s area after practices and meet, including away meets

● One piece swimsuits only for our female swimmers; this applies to practices and swim meets Meets:

● Accept seeding decisions without complaining

● Report to waiting area promptly. A swimmer missing assigned heat will be scratched from the event.

● Stay inside pool deck area throughout meet. Attendance/commitment to practices and meets is vital for the development of the swimmer and considered a commitment that all WSA Gators make to the team.

PARENTS: RULES AND PROCEDURES

● Understand and encourage swimmer to follow rules. Parent responsible for any damages caused by swimmer

● Understand and support swimmer in attendance, punctuality, and behavior at practices and meets.

● Do not interrupt practice for any reason, other than an emergency

● Notify coaches ASAP through the online “missing a meet” portal (no later than the preceding Tuesday) if swimmer is unable to participate in meet.

● Fulfil volunteer requirements; find replacement for shift if necessary. Penalties apply Volunteer Requirements

● For issues w/coaches, board, or Cabana club, contact board member to discuss at appropriate time and place.

● Abide by, and do not complain about, Coaches’ decisions regarding swimmer’s events and seeding. This included Championship Meet decisions. Not ALL swimmers will attend Championships.

● Show good sportsmanship and speak respectfully to all coaches and officials (Gator or opposing team)

● I understand that any threatening behavior by me toward any Coach, swimmer or other person on deck will result in my swimmer’s immediate removal from the team.

CONSEQUENCES

In cases of swimmer’s disregard for rules/procedures, the coach will make a determination based on the situation, which may include (a) verbal warning; (b) removal from practice; (c) swimmer pulled from next meet; and/or (d) swimmer dismissed from team. In cases (c), or (d) the board will be consulted and the parent will be provided with written documentation of the event.

YES, I AGREE. *

Enter your initials to indicate acceptance: *

READ & AGREE TO VOLUNTEER REQUIREMENTS

This year swim meets will be different. We are still working on the exact volunteering requirements. Each family is required to volunteer. We will be as fair and open about volunteer requirements.

Volunteer Requirements & Penalties - 2023

The success of our swim meets depends heavily on the active involvement of all the Gator Parents.

Swim meets are held every Saturday, May 30 - Jul 25. This year’s meets: 3 Home, 3 Away, and Championship Meet.

Volunteer Requirement

All families must work at least 7 shifts, including 1 set-up and 1 clean-up shift

A mother and father working a shift together would fulfill 2 shifts for that family

SHIFT OPTIONS

Home Meets:

● Set up Shift: Friday night, about an hour

● Traffic Control: 6:30-8:00 am

● Shift 1: 7.30 am -10 am (approximately), various assignments

● Shift 2: 10 - 12.30 pm (approximately), various assignments

● Clean up Shift: directly after meet, about an hour

Away Meets (depends on the away team):

● Shift 1: 8:00-10 am (approximately), various assignments

● Shift 2: 10-12 pm (approximately), various assignments

Shift sign-up occurs at the Kick-off; volunteer schedule is published in May.

In the case of conflicts, families are responsible to find coverage for their shifts.

Penalties for Missed Shifts

Failure to check-in/work assigned shift will result in the following:

First-year Families

First Missed Shift

Written warning, no monetary penalty

Second Missed Shift

$100 penalty AND additional shift assigned,

Third Missed Shift

$200 penalty AND additional shift assigned, AND the family’s swimmer(s) pulled from the following meet

Returning Families

Any Missed Shift:

$200 penalty AND additional shift assigned, AND the family’s swimmer(s) pulled from the following meet

Penalties are due by the Wednesday following the missed shift

Unpaid penalties will result in the family’s swimmer(s) missing subsequent practices/meets

YES, I AGREE. *

Enter your initials to indicate acceptance: *

Consequences of Failing to Fulfill Scheduled Volunteer Shift

Failure to fulfill scheduled volunteer shift will result in $100-$200 penalty.

I UNDERSTAND *

Team Swimsuits: Purchase Requirements and Cost Information

Swimsuits: Each swimmer will be required to buy the team swimsuit. We are working with vendors and finalizing the swimsuit. The price for the swimsuits is expected to be around $50.

I UNDERSTAND *

EBSL (The East Bay Swim League’) Application

WSA Gators is part of the EBSL. EBSL is comprised of 12 teams that compete against each other during the season and then in one big swim meet called Champs. You must click on this form and fill out the EBSL form as well. This is separate than anything related to your WSA Gators application.

East Bay Swim League Form <--- Click here to open the EPSL registration form.

YES, I CONFIRM THAT I'VE COMPLETED AND SUBMITTED EBSL FORM FOR EACH SWIMMER BEING REGISTERED IN THIS FORM. *

Enter your initials to indicate acceptance: *

Concussion Form

EBSL • Concussion Information Sheet

WHAT IS A CONCUSSION?

A concussion is a brain injury. Concussions are caused by a bump or blow to the head. Even a "ding”, "getting your bell rung " or what seems to be a mild bump or blow to the head can be serious. You can't see a concussion. Signs and symptoms of concussion can show up right after the injury or may not appear or be noticed until days or weeks after the injury. If your child reports any symptoms of concussion, or if you notice the symptoms yourself, seek medical attention right away.

East Bay Swim League Concussion Form <--- Click here to open the EPSL concussion form.

ALL THE SWIMMERS BEING REGISTERED ON THIS FORM HAVE READ AND UNDERSTAND THE INFORMATION ON THE EBSL CONCUSSION INFORMATION ABOVE. I ALSO CONFIRM THAT I'VE COMPLETED AND SUBMITTED EBSL FORM FOR EACH SWIMMER BEING REGISTERED IN THIS FORM. *

Enter your initials to indicate acceptance: *

WSA Gators Refund Policy

Refund Policies
● Swimmers who are released from the team after tryouts (during the first week of practice) will receive a 100% refund.

● Swimmers who quit after the family submits their registration but prior to the beginning of the practice season will receive a 100% refund of the fees but not the registration fees.

● Swimmers who quit after practices have started but prior to the Time Trials meet (regardless of how many practices they attended) will receive 50% of the team fees back but not the registration fees

● Swimmers who quit after the Time Trials meet will receive NO REFUND of any kind.

****Any family seeking a refund (not because your child was released from the team after tryouts) needs to submit a request. The request will be evaluated for how much refund is appropriate and a check will be cut to the person who wrote a check to the WS Gators for registration.***

Read and understand the refund policy. We hold strict to this refund policy so make sure you understand it. WSA Gators are not responsible for unforeseen problems that arise after you register. Please make sure you understand this.

YES, I HAVE READ AND UNDERSTAND THE REFUND POLICY *

Enter your initials to indicate acceptance: *