Warm Springs Gators

If you are a member of:

1. High school’s swim team and practicing (Water Polo not eligible)

You are eligible for a discount!

• Measurements may vary slightly by manufacturer
• When in doubt, size up!
• For swimming, consider looser fit for comfort.

The registration fee ($50) is non refundable.

WSA Gators Code of Conduct for Swimmers and Parents 

Swimmers and parents/guardians must understand and agree to the following rules, procedures, and consequences 

SWIMMERS: RULES AND PROCEDURES 

Rules 

● No foul or disrespectful language at any practice, meet, or Gator function 

● No running, climbing, and/or rough-housing 

● No skateboard, bicycle and/or roller blades on or around the pool or Cabana club property/parking lot If these items are used as transportation to/from practices, they must be put in the bike rack 

● Respect Cabana Club property as well as the property of all other clubs; leave the restrooms clean and tidy 

● One piece swimsuits only for our female swimmers; this applies to practices and meets 

Disregard for these rules will not be tolerated and may result in the swimmer being asked to leave practice 

Practices/Meets 

● New swimmers must attend 75% of practices. Returning swimmers must attend 60% of practices Any swimmer who does not meet attendance requirements will not compete in the next meet 

● Arrive at practice 5 minutes before start time. Leave the pool area directly after practice 

● Show respect to Coach(es), parents, fellow swimmers and members of opposing teams at all times 

● Support the team and display common courtesy at all times 

● Assist in cleanup of the swim team’s area after practices and meet, including away meets 

● One piece swimsuits only for our female swimmers; this applies to practices and swim meets Meets: 

● Accept seeding decisions without complaining 

● Report to waiting area promptly. A swimmer missing assigned heat will be scratched from the event.

● Stay inside pool deck area throughout meet. Attendance/commitment to practices and meets is vital for the development of the swimmer and considered a commitment that all WSA Gators make to the team. 

PARENTS: RULES AND PROCEDURES 

● Understand and encourage swimmer to follow rules. Parent responsible for any damages caused by swimmer 

● Understand and support swimmer in attendance, punctuality, and behavior at practices and meets. 

● Do not interrupt practice for any reason, other than an emergency 

● Notify coaches ASAP through the online “missing a meet” portal (no later than the preceding Tuesday) if swimmer is unable to participate in meet. 

● Meet job requirements; find a replacement if needed. Penalties apply. 

● For issues w/coaches, board, or Cabana club, contact board member to discuss at appropriate time and place. 

● Abide by, and do not complain about, Coaches’ decisions regarding swimmer’s events and seeding. This included Championship Meet decisions. Not ALL swimmers will attend Championships. 

● Show good sportsmanship and speak respectfully to all coaches and officials (Gator or opposing team) 

● I understand that any threatening behavior by me toward any Coach, swimmer or other person on deck will result in my swimmer’s immediate removal from the team. 

CONSEQUENCES 

In cases of swimmer’s disregard for rules/procedures, the coach will make a determination based on the situation, which may include (a) verbal warning; (b) removal from practice; (c) swimmer pulled from next meet; and/or (d) swimmer dismissed from team. In cases (c), or (d) the board will be consulted and the parent will be provided with written documentation of the event.

Mandatory Job Commitment Deposit 

All registrants must bring a $300 check/family on the first day of the season. A WSGators official will collect it at the pool. This check serves as a security deposit and will only be cashed if you miss your assigned job without making alternate arrangements.

If cashed, the full amount will be deducted, and any remaining balance will be refunded via check after the season ends.

By registering, you agree to sign up for and complete assigned jobs.

Job Requirements & Penalties - 2026

This year's swim meets will be different. We are still working on the exact job requirements. Each family is required to spend time on the jobs assigned to them. We will be as fair and open about job requirements. (Most swim teams follow this practice)

The success of our swim meets depends heavily on the active involvement of all the Gator Parents.

Swim meets are held every Saturday, details are available on the website.

Job Requirement

All families must work at least 7 shifts, including 1 set-up and 1 clean-up shift

A mother and father working a shift together would fulfill 2 shifts for that family

SHIFT OPTIONS

Home Meets:

● Set up Shift: Friday night, about an hour

● Traffic Control: 6:30-8:00 am

● Shift 1: 7.30 am -10 am (approximately), various assignments

● Shift 2: 10 - 12.30 pm (approximately), various assignments

● Clean up Shift: directly after meet, about an hour

Away Meets (depends on the away team):

● Shift 1: 8:00-10 am (approximately), various assignments

● Shift 2: 10-12 pm (approximately), various assignments

Shift sign-up occurs at the Kick-off; volunteer schedule is published in May.

In the case of conflicts, families are responsible to find coverage for their shifts.

Penalties for Missed Shifts

Failure to check-in/work assigned shift will result in a ‘missed shift’

Missed Shift Policy

• Your $300 security deposit check will be cashed.
• A $60 penalty will be deducted per missed shift.
• An additional shift will be assigned to your family.
• Your swimmer(s) will be pulled from the following meet.

Missing 2+ shifts may result in your swimmer(s) being disqualified from meets and championship.

Failure to fulfill scheduled job shift will result in $60 penalty per missed job.

Mandatory - Click on the link below to indicate your availability for Saturday meets

https://forms.gle/SwuoPq8gHfWv8KER8

Swimsuits: Each swimmer will be required to buy the team swimsuit. It is the same suit as last year. 

You are not required to purchase a new suit if you are a returning swimmer and your suit from last year still fits. There will be a swim suit fitting at try outs and the order will be submitted as a group order to get a team discount. Caps can also be purchased individually through the apparel coordinator at that time. 

If you do not purchase a suit at this time you will be required to purchase a matching suit on your own. If you do not have a suit by May 9th, time trials you will receive a warning. Your swimmer will not be allowed to compete without a matching team suit unless there is a health or religious reason preapproved by the board in official meets starting May16th. 

WSA Gators is part of the EBSL. EBSL is comprised of 11 teams that compete against each other during the season and then in one big swim meet called Champs. You must click on this form and fill out the EBSL form as well. This is separate than anything related to your WSA Gators application.

East Bay Swim League Form <--- Click here to open the EBSL registration form.

 Do not proceed further, if you have not completed EBSL Registration form!

EBSL • Concussion Information Sheet

WHAT IS A CONCUSSION?

A concussion is a brain injury. Concussions are caused by a bump or blow to the head. Even a "ding”, "getting your bell rung " or what seems to be a mild bump or blow to the head can be serious. You can't see a concussion. Signs and symptoms of concussion can show up right after the injury or may not appear or be noticed until days or weeks after the injury. If your child reports any symptoms of concussion, or if you notice the symptoms yourself, seek medical attention right away.

East Bay Swim League Concussion Form <--- Click here to open the EPSL concussion form.

Do not proceed further, if you have not completed EBSL Concussion Form!

Refund Policies

Important Note: Convenience fees charged by the payment processor will be deducted from all refunds.

● Swimmers who are released from the team after tryouts (during the first week of practice) will receive a 100% refund.

● Swimmers who quit after the family submits their registration but prior to the beginning of the practice season will receive a 100% refund of the fees but not the registration fees.

● Swimmers who quit after practices have started but prior to the Time Trials meet (regardless of how many practices they attended) will receive 50% of the team fees back but not the registration fees

● Swimmers who quit after the Time Trials meet will receive NO REFUND of any kind. 

****Any family seeking a refund (not because your child was released from the team after tryouts) needs to submit a request to [email protected]. The request will be evaluated for how much refund is appropriate and a check will be cut to the person who wrote a check to the WS Gators for registration.***

Read and understand the refund policy. We hold strict to this refund policy so make sure you understand it. WSA Gators are not responsible for unforeseen problems that arise after you register. Please make sure you understand this.